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Peppi instruction: personal study plan (PSP) and registering for courses

How to do personal study plan with Peppi system.

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General information about personal study plan in Peppi

The most central services for students in Peppi are part of the PSP tool. Students use the PSP to register for course units, review their completed studies, make their scheduling plans and apply for the recognition and validation of prior learning, for example. Each student must compile their own PSP. In Peppi, the PSP is based on the curriculum that the student follows in their studies. 

You can find the link to your own PSP on the front page of the Peppi for students page. You can edit your PSP on different tabs. You can find the instructions for the different functions available on each tab on the sub pages of this page.

Course registration takes place in the Registrations page of the PSP.

Video guides

You can also watch short video guides on how to use Peppi.

Watch video guides for using Peppi

Select version of PSP

By default, an editable version of your approved PSP is viewed first. You can view previously approved and locked versions of your PSP by clicking on the “Select version of PSP” button. 

Send for comments

You can send your PSP to your PSP advisors for comments. If your advisor isn’t already listed as the recipient of your message template, you can search for the right person by starting to type the person’s name. After typing three letters, the search field starts to suggest Uniarts Helsinki staff members as recipients. Choose a subject for your message and write your comments in the text field. Your message is visible for your advisor in Peppi, and it is also sent to their email.

All PSP-related messages can be viewed on the Messages tab.

Send for approval

Once you have finished your PSP, you can send it to your PSP advisor for approval by clicking on the “Send for approval” button. If your advisor isn’t already listed as the recipient of your message template, you can search for the right person by starting to type the person’s name. After typing three letters, the search field starts to suggest Uniarts Helsinki staff members as recipients. Choose a subject for your message and write your comments in the text field. Your message is visible for your advisor in Peppi, and it is also sent to their email.

Review tab

The Review tab shows the up-to-date PSP. The PSP is based on the default curriculum connected to your study right.

Filter selections

On the Review tab, you can filter studies according to their type, status or scheduling. You can select several filters at the same time. In the “Study unit type” section, you can choose to view all studies, compulsory studies, alternative studies or elective studies. The alternatives in the “Study unit status” section are all, completed, incomplete, registered and registration starting. In the “Scheduling” section, the alternatives are academic years, terms and periods.

Info box

The info box opens up by clicking on the question mark in the top right corner of the PSP structure.

The symbols show whether the study unit is compulsory or alternative, completed or not yet completed and if there are notes connected to the study unit or study module. You can find out the meaning of the symbols by dragging the mouse over the symbol, which opens a pop-up window with the explanations.

Study unit type

The colour of the box on the left side of the study unit shows whether the study unit is compulsory, alternative or elective. You can find out what each colour means by checking the info box or by dragging your mouse over the symbol.

Study unit status

Information on study unit status is shown when checking the icon on the left side of the study unit’s name. You can find out what each symbol means by checking the info box or by dragging your mouse over the symbol.

By dragging your mouse on the grade of any of your study units, you can see the grading log data in a pop-up window.

Description of the study module or study unit

A description of the study module or study unit opens up in a pop-up window by clicking on the name. You can close the window either by clicking on “Cancel” or on the “x” in the top right corner of the window.

Scope of studies selected for a module in relation to the required scope

Review the credit ratio connected to the study module. The first number shows how many ECTS credits have already been selected. The second number shows how many ECTS credits must be selected altogether. 

Add a note to a study unit or study module

You can write notes about study units and study modules, and they may either be visible only to you (leave the recipient field empty) or to others (e.g. your PSP advisor), too, depending on whether you select a recipient.

You can add notes by clicking on the “+” symbol or speech bubble after the name of the study unit or module on the same row. Write the recipients, subject of the message and the message itself and click on “Send“.

Status box

You can find the status box on the right side of the page. You can review the number of credits that the studies selected to your PSP are worth in relation to the number of credits that are required.

New messages

The new messages you have received are displayed in a box on the right side of the page, and it is only visible when you have new messages. Click on the subject of the message to read and answer it.

Notifications

The Notifications box on the right side of the page gives information on the latest completed credits and announces any ongoing registration periods to studies included in your PSP.

Download a transcript of records

You can download an up-to-date transcript of records in PDF format by clicking on the “Download a transcript of records” button.

Select studies tab

The following functions are available on this tab:

  • Add study units to your PSP
  • Delete study units from your PSP
  • Compare and select alternative study units
  • Define the credits of a study unit with a flexible scope
  • Personal study unit

Add study units to your PSP

  • go to the study module where you want to add study units in your PSP
  • click on the magnifying glass icon (“Add studies”), which opens the study search
  • search for the study unit by code or name
  • you can choose to narrow the search by using the filtering options under the section “Internal filter options”, e.g. select whether you want to search for study units or study modules, or whether you are searching for study units based on e.g. a degree programme
  • when the search results have been listed, click on “Select” in connection with the study unit of your choosing. You can add several study units using this method. The selected study units are moved to the selection in the top corner of the page. 
  • Move the selected study units to your PSP by clicking on “Add selected to PSP”.

Delete study units from your PSP

You can only delete study units from your PSP if they are elective (dark blue) or alternative (light blue). You can’t delete compulsory (orange) study units.

  • click on the trash bin in connection with the course. This deletes the course from all PSP tabs. 

OR

  • click on the “x” button in connection with the course. Doing so deletes the study unit from the “Review” tab view, but it will remain stored in the “memory” on the “Select studies” tab.

Compare and select alternative study units

You can compare the descriptions of alternative study units side by side so that you can make the choice between alternative study units:

  • Click on the “Add to comparison” button next to all the course units that you want to compare with each other. The study units will appear in the “Compare course units” box on the right side of the page.
  • Click on “Compare” to see information about the course units side by side.

If a study unit is marked as alternative in the curriculum, you can choose which of the alternative study units you will complete.

  • Click on the “x” button in connection with the alternative study units that you don’t intend to compete. Then, the study units will be deleted from the main view of the PSP, which is the “Review” tab, but they will remain stored in the “memory” on the “Select studies” tab.
  • If you want to change your selection of alternative study units and choose the other alternative that you had previously deleted, click on the “V” button next to the alternative study unit on the “Select studies” tab. 

Define the credits of a study unit with a flexible scope

  • go to the study unit with a flexible scope in your PSP
  • click on the pen icon (“Set target scope)
  • define a scope for the study unit and write the intended number of credits to the field

Personal study unit

A personal study unit is a study unit that is used when a student carries out study-related projects, for example. The content and details of the personal study unit are agreed upon in a PSP discussion, for example. Personal study units can be added to PSP several times, and they can also be completed several times. 

Add a personal study unit to your PSP

  • go to the study module in your PSP where you want to add a personal study unit
  • click on the “+” button (Note: The “+” icon is only visible when adding a personal study unit to PSP is allowed, cf. above)
  • give a name to the personal study unit in three languages, write the scope and the description. The name of the personal study unit is listed in the transcript of records, and the description includes more detailed information on the content of the study unit for the student and the PSP advisor. 
  • the personal study unit that was added appears in the PSP structure

you can edit the personal study unit afterwards by clicking on the study unit in the PSP.

Organise PSP tab

On this tab, you can organise the studies in your PSP in your preferred order. This is done by dragging the studies in their correct places in the PSP.

Students should pay special attention to the box at the bottom of the PSP that includes “Other studies” – the studies that did not automatically find their right place in the PSP. The study units listed here should be dragged under the correct study modules.

You can arrange studies either one study unit at a time by dragging the bar to the correct place, or by first dragging the studies to the clipboard located on the sidebar on the right and then placing them to their correct spots.

Schedule studies tab

On the “Schedule studies” tab, you can examine the actual and planned scheduling of study units included in your PSP and your periods of absence, if you have any.

Schedule your studies

Your PSP and the study units that it includes are shown on the left. You can drag the study units to the timeline by using the dragging button.

You can delete the study unit from the timeline by dragging it back to the PSP structure. 

Already completed study units are placed on the timeline automatically, and their place cannot be edited.

By clicking on the clock symbol, the PSP structure shows only the compulsory studies that have not been scheduled. You can remove this filtering by clicking on the clock symbol again.

Scheduling plan

It’s possible to schedule your studies automatically in accordance with the scheduling plan connected to the curriculum. Select the correct scheduling plan from the menu and click on the “Create scheduling” button. You can delete the scheduling by clicking on the “Clear scheduling” button. 

Schedule absences

You can schedule an absence by dragging it to the timeline using the “Add personal absence” button. It is possible to add an explanation to a scheduled absence by clicking on it and then the check box icon or by pressing enter. You can delete the note by clicking on it and then clicking on the x button.

Messages tab

Students and teachers can send each other messages in Peppi while working on the PSP.

The messages are also sent to the student’s and advisor’s personal email. These messages cannot be answered from your email, however, but only in Peppi, where the messages along with your answers are saved as their own message threads. Sender information is not automatically saved in the message that is sent by email, which is why it is important to sign each message in the message field. 

Deleting the message from yourself also deletes it from the other person. That’s why it’s important not to delete important messages. The functionality of the Peppi system will be further developed in this area in the future.

There are multiple different ways to send messages in the PSP tool, for example by using the “Send for comments” or “Send for approval” functions.

All messages can be read in the Messages tab. How the messages are displayed and listed can be changed according to their message type.

In the PSP tool, the messages are categorised into four groups according to their subjects.

PSP tasks 

PSP advisors can give students tasks to prepare their PSP.

PSP messages and approvals

Comments concerning your PSP and messages related to the approval of your PSP will be automatically shown in the same message thread. These messages are shown when you have selected “PSP messages”. 

Notes

Study units and other elements included in your PSP can be commented directly in the “Review” view of the PSP. These messages, too, can be read on the Messages tab.

Agreements

In Peppi for students, the Messages tab also shows agreements saved in the “Agreements” and their related message threads

Registrations tab

Course registration takes place on the “Registrations” tab in the PSP.

Registrations and searching for studies

The “Registration ongoing” section shows the course units of your PSP that currently have an ongoing registration period. You can read further information on course units by clicking on the names of the course units.

You can choose to examine all course units that have ongoing registrations and that are included in your PSP or only the course units aimed at your own group.

By clicking on the Search for studies -button, you can search for course units that are not in your PSP but that you would like to register for. This function only lets you examine course units that have ongoing registration periods.

Registration for group teaching

You can go to registration by clicking on the “Register” button next to the course unit.

If you selected a course unit using the “Search for studies” button, the course unit will be added to your PSP once you have registered for it. The study unit is included in your PSP in the section “Other studies”.

Registration for individual teaching

On the “Registrations” tab, select the right study unit and then click on the “Register” button on the right side of the box.

Select your instrument from the drop-down menu in the “Register for a course unit” view. You can also choose to add a teacher from the drop-down menu or leave the field empty. If you can’t find the right teacher from the menu, add your teacher request to the field reserved for additional information. If necessary, request an accompanist for your course unit.

Finally, click on “Register”. After this, the study unit will be listed on the Registrations tab.

Registrations

You can see all of your registrations in the section “Registrations”.

The “status” column shows whether your registration is approved/rejected or whether it is pending. You can find out the meanings of the status symbols with the help of the question mark button.

The “Order” column shows your place in the order of registration for the course unit. Note: The order is finalised only after the registrations have been processed.

Cancel a registration

You can cancel your registration by clicking on the “Cancel” button in connection with the course unit. Cancellations are possible as long as your registration hasn’t yet been approved/rejected.

If you cancel your registration for a course unit that you have searched for using the “Search for studies” button, the cancellation removes your registration for the course unit, but the study unit will remain in your PSP. Please remember to remove the study unit from your PSP, too, if necessary.