Printing on campus
Students can use multi-function printers to copy, scan and print documents on campus.
Printers are meant only for work- and study-related use.
If you need copies or printouts for your personal use, you can use the Print-In-City service at our libraries.
Locations of multi-function printers for students on campus
- M Building: 3rd, 5th and 7th floor and the library
- R Building: 3rd and 4th floor
- Kookos: 4th floor and library
- Sörnäinen, Mylly: 2nd floor
Secure printing means that the user sends the document that they want printed from their computer to the joint printing queue of a Uniarts Helsinki multi-function printer and then goes to the multi-function printer of their choice and has the document printed.
The document that you have sent for printing can be released from the printing queue on all multi-function printers on campus once you have logged in with your username and password or showed your printing card.
How to log in to a multi-function printer
Users can log in to a multi-function printer by entering their personal username and password or by showing their printing card to the machine. If you log in to the device using your username and password, enter your username by following the format abc12345.
Once you are logged in, you can select the file that you have sent for printing on the screen of the multi-function printer and then print it.
You can also copy paper documents on a multi-function printer or convert paper documents to digital format, i.e. scan them. You can send the scanned documents to your uniarts email.
Always remember to log off the multi-function printer that you have used by pressing the exit button on the screen or by showing your card to the reader a second time.
You can speed up your login to the multi-function printer by acquiring a printing card. Once you have registered the card on the multi-function printer, you will no longer have to enter your username and password on the machine and can log in by showing your card to the card reader on the printer.
Usually, people use their HSL travel card as their printing card. Do not register other cards for multi-function printers.
How to register a travel card as a printing card
You can register your HSL travel card as your printing card on any one of the multi-function printers by following these instructions:
- Tap your travel card on the card reader, which is located on the front side of the multi-function printer.
- Enter your personal uniarts username (follow the format abc12345) and password on the multi-function printer and press ok.
- Once you have done this, the card is ready for use.
How to use a multi-function printer
You can use the multi-function printers on campus for copying, scanning and printing files that you have sent to the printing queue. First, log in to a multi-function printer either with your printing card or by entering your username and password.
When you are on your Uniarts Helsinki work computer, you can select “turvatulostus” (secure printing) as the printer, in which case your document is added to the printing queue on all multi-function printers on campus.
When you are on your personal computer, it is not possible to select secure printing as your printer, and instead, you need to send your document to a multi-function printer on campus by email.
How to print from your own device on a multi-function printer
When you want to use a multi-function printer for printing from your personal computer, you can use so-called mobile printing:
- Send the file that you want printed as a pdf file from your own uniarts email to the email address email@example.com.
- Log in to the multi-function printer and select the file that you want to print from the printing queue.
- The printing queue for mobile printing includes both the sent email message and the file that was attached to it. Select the pdf file for printing, unless there is some content in the email that you want to print, as well.
- Remember that mobile printing only allows black and white printing on both sides of the paper. If you want to select other printing options, you must use a Uniarts Helsinki computer for printing, e.g. a device that is in shared use.
Students have a printing quota of 400 black-and-white printouts per year. Printing and copying decrease the quota, while scanning does not. Starting from the autumn, you can buy more printout credit in the web shop. No compensations or refunds apply to printing credit purchases.
Use your printing quota carefully!
If you experience a device or system failure that decreases your printing quota, contact a member of staff who can verify what happened in writing by signing a technical failure report that you have written. Include the following information in the report:
- your personal information
- what you were printing, where and when
- what happened
- how many pages you lost and why
You should send the scanned report with the above-mentioned information to the IT Helpdesk by email or in person within the Helpdesk’s opening hours. The maximum number of pages that the university may add back to your quota is 50 black-and-white printouts. We will not compensate for quota losses that result from the user’s personal actions, such as forgetting to log out of the printer or losing the printing card.
If you run into problems
If you need help with using multi-function printers, you can contact the IT Helpdesk by calling 0294 47 2200 or by email to firstname.lastname@example.org.
If the printer is out of or low on paper, you can add more paper to the paper tray. If there is no paper available near the printer, please contact the building’s attendant.
The IT team replaces old toner cartridges on multi-function printers and network printers.
In case of a problem that requires maintenance, please contact the IT Helpdesk. If you have maintenance needs outside of the Helpdesk’s service hours, you can also call the Canon customer support; the contact information is provided on a Unigrafia sticker placed on the printer.
Watch a video tutorial on printing and copying
Eco-conscious printing choices
Try to make eco-conscious printing choices:
- only print when you need the document in paper form
- only print the pages you absolutely need
- you can consider the option of printing documents as pdf files, which can be read on most devices
- prioritise black-and-white and double-sided printouts
- use colour printing only when it is necessary; the cost of a colour printout is 4 times the cost of a black-and-white printout
- if you are planning to print multiple pages on one sheet of paper, make sure that the layout works on one page before printing several pages.