What resources you will get for your artistic activities at the Theatre Academy

This resource guide outlines how we allocate service resources between productions.

Published 17.3.2023 | Updated 29.10.2024

Thesis projects in Theatre Academy facilities

Services for artistic activities and its technical teams prioritize their support towards the designer students in the productions. If the working group does not have a scenographer, lighting, sound or costume designer the working group should pick a person responsible for these areas. The chosen working group member(s) will gather ideas from each of these areas together and will communicate them to the support services teams. Furthermore, these responsible working group members will carry out any needed actions related to different design areas (setting up, running lighting and/or sound, choosing costumes/props). Support services teams will give guidance to these within the given support days in the production.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licences, agreements).
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances). Please note! The working group is responsible for planning and sharing the more precise schedule for rehearsals and setting up the work. This will be discussed and agreed at the production meetings.
Confirms the budget for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule.
Is responsible for looking into and agreeing on copyrights and arranging the required licences.
Draws up agreements with external parties.
When applicable, will help in organizing any performance visits approved by the responsible study programme.

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and other sign-up related matters and for organizing tickets for invited guests.

Stage department:

A student of design for the performing arts, a visiting scenographer or the scenographer of the working group is responsible for the scenography. A designated member of the stage team provides support for the scenographer in the planning process.
In principle, the items are gathered by making use of the storage or by making purchases. If the working group has a scenographer, individual set elements may be built within the framework of support service days. A scenography student’s artistic thesis works are being prioritized in the division of the support days.
If the working group does not have a scenographer, the set design should be gathered from the storage or by making purchases. Working group will take part in setting up the stage and taking it down.
Scenography student or visiting scenography professional will take part in setting up and take down of the set design.

Props department:

Planning the use of props is the responsibility of a student from the working group. The props department provides support for planning and assembling the props.
The items are gathered by making use of the storage or by making purchases. Props items may be also prepared within the framework of support service days.
The props department handles the maintenance of the items after the performance season.

Lighting, sound, AV department:

A lighting/sound design student, visiting designer or other person in the working group is responsible for planning the lighting/sound design.
Within the framework of support service days the support persons in the lighting/sound teams provide guidance for the lighting and sound designer of the working group in technical planning and execution, they introduce them to the lighting and sound systems and assist if problems occur.
If the working group doesn’t have lighting/sound designer, the support personnel will set up the basic lighting and sound systems to the space and will give guidance in using them.
The support person is responsible for recording one pre-agreed performance.
Working group is responsible for operating lighting and sound in the rehearsals and performances.
The lighting designer and the sound designer of the working group participate in the takedown.
The basic equipment of the space can be used in the production. Additional equipment is possible depending on availability. If any extra equipment is needed this is up to availability. An extra equipment is given primarily to lighting/sound designer student making their artistic thesis works.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the costume coordinator can get support with costume design from the costume department.
The costumes are assembled from the storage or by purchasing from shops or second hand. Garments can be altered, and individual items can be made from scratch within the framework of support service days.
Support from the costume department is being prioritized to costume design students making their artistic thesis.
The costume designer may participate in making of the costumes.
The costume department takes care of the costume maintenance.

Artistic components at Tutke (Performing Arts Research Centre, in Theatre Academy facilities)

As agreed in the Academy the support services for artistic activities (TTP) gives support for one artistic component as part of research. Other possible artistic components can be included in the Uniarts communication. Guidance below is given for the artistic components taking place at Theatre Academy’s facilities.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licences, agreements).
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances). Please note! The working group is responsible for planning and sharing the more precise schedule for rehearsals and setting up the work. This will be discussed and agreed at the production meetings.
Confirms the budget with Tutke for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule.
Is responsible for looking into and agreeing on copyrights and arranging the required licences.
Draws up agreements with any external parties.

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and/or other sign-up related matters and for organizing tickets for invited guests.

Stage department:

A student of design for the performing arts, a visiting scenographer or the scenographer of the working group is responsible for the scenography. A designated member of the stage team provides support for the scenographer in the planning process.
In principle, the items are gathered by making use of the storage or by making purchases. If the working group has a scenographer, individual set elements may be built within the framework of support service days. A scenography student’s artistic thesis works are being prioritized in the division of the support days.
If the working group does not have a scenographer, the set design should be gathered from the storage or by making purchases. Working group will take part in setting up the stage and take down.
Scenography student or visiting scenography professional will take part in setting up and take down the set design.

Props department:

Planning the use of props is the responsibility of a working group. The props department provides support for planning and assembling the props.
The items are gathered by making use of the storage or by making purchases. Props items may be also prepared within the framework of support service days.
The props department handles the maintenance of the items after the performance season.

Lighting, sound, AV department:

A lighting/sound design student, visiting designer or other person in the working group is responsible for planning the lighting/sound design.
Within the given support service days the support persons in the lighting/sound teams provide guidance for the lighting and sound designer of the working group in technical planning and execution, they introduce them to the lighting and sound systems and assist if problems occur.
If the working group doesn’t have lighting/sound designer, the support personnel will set up the basic lighting and sound systems to the space and will give guidance in using them.
The support person is responsible for recording one pre-agreed performance.
Working group is responsible for operating lighting and sound in the rehearsals and performances.
The lighting designer and the sound designer of the working group participate in the takedown.
The basic equipment of the space can be used in the production. Additional equipment is possible depending on availability. If any extra equipment is needed this is up to availability. An extra equipment is given primarily for the lighting/sound designer making their artistic thesis works.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the costume coordinator can get support with costume design from the costume department.
The costumes are assembled from the storage or by purchasing from shops or second hand. Garments can be altered, and individual items can be made from scratch within the framework of support service days.
Support from the costume department is being prioritized to costume design students making their artistic thesis.
The costume designer may participate in making of the costumes.
The costume department takes care of the costume maintenance.

Productions in external facilities

Contract theatres:

TeaK has a few multiyear collaboration partner theatres. Productions that are done within this framework are being negotiated and agreed by the study programme leader and producer. All aspects of production are stated in a contract between the parties.

Productions outside of Theatre Academy (not the contract theatres):

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licences, agreements).
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances). Please note! The working group is responsible for planning and sharing the more precise schedule for rehearsals and setting up the work. This will be discussed and agreed at the production meetings.
Confirms the budget for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule.
Is responsible for looking into and agreeing on copyrights and arranging the required licences.
Draws up agreements with external parties.
When applicable, will help in organizing any performance visits approved by the responsible study programme.

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and/or other sign-up related matters and for organizing tickets for invited guests.

Stage department:

Transportation of the set elements within the given support days.
Set-up and take down support within the given support days.

Props department:

Transportation of the props is the responsibility of the working group. Joined transportations with other needs is possible.
Working group is responsible of the maintaining of the used props during the rehearsal and performance period when working outside of TeaK.
The props department handles the maintenance of the items after the performance season.

Lighting, sound, AV department:

Transportation of the borrowed equipment is the responsibility of the working group. Possible joined transportations with other teams must be agreed on in relation to support days given.
Set-up and take down support within the given support days.

Costume department:

Transportation of the costumes is the responsibility of the working group. Joined transportations with other needs is possible.
The costume department will take care of the costume maintenance during the rehearsal period at TeaK. If maintenance is needed else where it is the responsibility of the working group. The costume department handles the maintenance of the costumes after the performance season.

Courses

If a course requires support from costume department, stage managers, props department, lighting, sound or AV departments, the teacher-in-charge must inform the coordinator of the degree programme in question a week before the start of the course (short study units) or during the first week of the course at the latest (longer study units). A summary of all more detail-oriented wishes concerning support services for courses must be delivered to the support service teams by the teacher-in-charge or some other person designated with the task (a student, a coordinator) during the course.

Important safety reminders:

Fire or liquids may not be used as special effects on courses. The use of theatrical smoke must be agreed on in advance.
The use of organic and other materials that make a mess must be agreed on separately.
Exits must be kept clear in the space. Exit signs may not be covered under any circumstances.
If a fire alarm goes off, immediately go to the assembly area outside of the Theatre Academy on the Sörnäisten rantatie side of the building to get additional instructions. Do not use the lift.
First-aid kits are available from the Theatre Academy info desk. The defibrillator is located at the Theatre Academy Tori courtyard.

Producer and production coordinator:

If needed, the production coordinator can create sign-up links for course demos.
Creating the sign-up link requires that the information on the demos (incl. the names, performance date, performance venue and duration of the demos) is submitted via this link.
Please submit the form three workdays before the preferred day of sharing of the link / opening of the sign-up.
The demos must be organised within the opening hours of the Theatre Academy. The demos must end at 21:30 at the latest from Monday to Friday and at 17:30 at the latest on Saturdays, and no demos can be organised on Sundays.
Students take care of welcoming the audience inside the performance venue and compiling programme booklets on their own.
The producer is not involved in the arrangement of study-related demos. However, you can contact the designated producer of your degree programme in practical questions, if needed.

Stage department:

Individual set items can be borrowed, and students pick them up with the support personnel from the storage. Also, seating for the audience is available.
The working group participates in the construction and takedown under the guidance of support personnel.
Agree on item pick-up time with the stage manager in advance.
Course demos: if a course results in multiple demos, students jointly agree on which stage props and performance technology the working group will use and go through the plan together with the teacher-in-charge.

Props department:

Students are expected to assemble the props independently from the storage. Limit is two items per student. If a course has a more extensive need for props, the teacher must be in touch in advance with the stage manager.
The props department will do maintenance on the items after the end of the course.
The props department has service hours on weekdays from 12 to 14 when the storage can be visited.

Lighting, Sound, AV department:

The lighting and PA equipment of the specific teaching or performance facility can be used on the course. If needed, the lighting and sound departments give an introduction on the use of the equipment to the students who act as lighting and sound coordinators or to the teacher of the course.
If a space does not have performance technology equipment, it is possible to set up lighting and sound systems to the facilities if the content of the course requires it. The lighting and sound department instruct the lighting and sound coordinators or the teacher on setting up and using the technology.
Lighting and sound coordinators operate the lighting and sound systems on the course (rehearsal/demos). Lighting and sound coordinators participate in the set-up and the takedown.
Always agree on equipment pick-up times and possible induction sessions in advance by email.

Costume department:

Students are expected to assemble the costumes independently from the storage, two clothing items per student. If a course has a more extensive costume needs, the teacher must be in touch in advance with the Head of Wardrobe.
The costume department does maintenance on costumes after the end of the course. If needed, costume maintenance is done also during the course.
The costume department has service hours on weekdays from 12 to 14.

Contact information for the support service personnel:

Stage and props department: teak.nayttamo@uniarts.fi
Lighting and sound department: teak.vav@uniarts.fi
Costumer department: teak.puvusto@uniarts.fi
AV equipment in teaching facilities: tila-help@uniarts.fi
Borrowing a video camera for recording /streaming the performance independently: Jyrki Oksaharju jyrki.oksaharju@uniarts.fi
Production coordinator: teak.lipunmyynti@uniarts.fi

Material, stage and performance

Degree programmes (BA): directing, dramaturgy, lighting, sound, scenography, costume design and acting programme in Swedish.

A joined production meeting to all production groups
Ways of working and practicalities with each support team
Audience safety
Working safety

Usage of fire and water is not possible in these productions. Usage of organic and messy materials need to be agreed in before hand.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licences, agreements).
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings). These are scheduled to the syllabus of the course.
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances) and will confirm this to working groups.
Confirms the budget for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule.
Is responsible for looking into and agreeing on copyrights and arranging the required licences.
Draws up agreements with external parties (for ex. Photographer).

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and/or other sign-up related matters and for organizing tickets for invited guests.

Stage department:

Set design is the responsibility of a scenography student or other student from the working group.
In principle, the set items are gathered by making use of the storage or by making purchases.
Scenography student and the working group will take part in setting up the stage and take down.
Stage manager will support the working group or scenography student in possible technical planning and implementation and will help in setting up within given support days.

Props department:

Planning the use of props is the responsibility of a working group.
The items are gathered by making use of the storage or by making purchases. Props items may be also prepared within the framework of support service days.
The props department handles the maintenance of the items after the performance season.

Light, sound and AV department:

A lighting/sound design student or other person in the working group is responsible for planning the lighting/sound design.
Support personnel will set up a basic lighting and sound equipment to performances spaces and provide guidance for the lighting and sound designer of the working group in technical planning and execution, introduces them to the lighting and sound systems and assist if problems occur.
Working group is responsible for operating lighting and sound in the rehearsals and performances.
The lighting designer and the sound designer of the working group participate in the takedown.
The working group can borrow a video camera to record the performance if wanted.

Costume department:

Costume design is the responsibility of a costume design student or the costume coordinator of the working group. If needed, the wardrobe coordinator is provided support in planning the costumes.
The costumes are assembled by making use of the storage or by making purchases. Clothing items may be altered and individual items may be prepared from scratch within the framework of support service days.
The costume department does maintenance on the costumes during and after the performance season.
The costume department gives guidance to costume design students.

Artistic collaboration (ACO)

Participating degree programmes: Master’s Degree Programme in Choreography, Degree Programme in Dance, Degree Programme in Lighting Design, Degree Programme in Sound Design, Degree Programme in Design for the Performing Arts, Aalto Arts MA in Costume design, Degree Programme in Dramaturgy and Playwriting.

If the working groups share the same space, the design students must cooperate and plan the use of the space and equipment so that multiple groups can utilize the same solutions. The audience seating must face the same direction throughout the evening. If the stage set up is changed during the evening of the performance, the working group is responsible for making the change.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licences/permissions, agreements)
Helps degree programmes in drawing up the overall schedule for the course. Note: The working group is responsible for drawing up a more detailed rehearsal and construction/set-up schedule, which is discussed in production meetings.
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Confirms the budgets for productions. Assists working groups in compiling and monitoring the budget.
Is responsible for agreeing on copyrights and arranging the required licences.
Draws up agreements with external parties.
Confirms the communications schedule

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and other sign-up related matters and for organizing tickets and invitations for invited guests.

Stage department:

The set design can be the responsibility of a student of design for the performing arts, a visiting scenographer or other student from the working group.
The set can be assembled from the storage or by making purchases. Individual set elements can also be made within the framework of support service days.
The working group participates in the set up and takedown.

Props department:

Planning the use of props is the responsibility of a student from the working group.
The props department provides support for planning and assembling the props. The items are gathered by making use of the storage or by making purchases. Props items may be also prepared within the framework of support service days.
The props department handles the maintenance of the items after the performance season.

Lighting, sound, AV department:

A lighting/sound design student is responsible for planning the lighting/sound design.
Within the framework of support service days the support persons in the lighting/sound department provide guidance for the lighting and sound designer of the working group in technical planning and execution and introduces them to the lighting and sound systems and assist if problems occur.
The working group is responsible for operating the lighting and sound systems.
The lighting designer and the sound designer of the working group participate in the takedown.
The basic equipment of the space can be used in the production. Additional equipment is possible depending on availability.
The AV support person is responsible for recording one pre-agreed performance.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the costume coordinator can get support with costume design from the wardrobe staff.
The costumes are assembled from the storage or by purchasing from shops or second hand. Garments can be altered and individual items can be made from scratch within the framework of support service days.
The costume designer may participate in making the costumes.
The costume department takes care of the costume maintenance.
If needed, costume designer introduction is provided to costume design students and members of the working group who act as costume designers.

MA Degree programme in dance performance: Artistic project 1, Solo works

Responsible study programme: Master’s Degree Programme in Dance Performance, 1^st year

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licenses, agreements).
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances).
Confirms the budget for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule
Is responsible for looking into and agreeing on copyrights and arranging the required licenses.
Draws up agreements with external parties.

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
The production coordinator is responsible for arranging ticket sales and other sign-up related matters and for organizing tickets for invited guests.
Students are jointly responsible for the stage design. Students set up the audience seating together with support personnel. When the audience set-up has been mutually decided, it will stay the same the entire rehearsal and performance season.
If needed, individual set items may be borrowed from the storage or bought.
If the stage set up is changed during the evening of the performance, the working group is responsible for making the change.
Use of fire, water and other problematic materials is not possible in this production.

Props department:

The student is responsible for planning the props.
The props are gathered by making use of the storage or by making purchases.
The props department handles the maintenance after the performance season.

Lighting, sound, AV:

The support personnel set up the basic lighting and sound systems to the space and gives induction how to use it and guidance in case any problems occur.
The working group is responsible for operating the lighting and sound systems.
The working group may borrow a video camera if they want to record the performance.

Costumes:

The student is responsible of the costumes. If necessary, the support personnel helps in assembling the costumes.
Costumes are collected from the storage.
Costume maintenance is done during and after the performance season.
New master’s students are given an introduction to the costume department.

MA Degree programme in dance performance (TT): group production, TADaC

Collaborative work:

The production is arranged and the resources are allocated as a collaborative work directed by a professional choreographer. If the piece is performed on visits as part of studies after the performance season, the decision on visit locations and the related allocation of resources must be made at the same time when the original production is being planned. The working group, consisting of students, commits to the performance visits as part of studies and is compensated for their work through ECTS credits. Items to be transported on performance visits must be negotiated and taken into consideration already at the beginning of the production.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licenses, agreements, tour)
Draws up agreements with visiting professionals.
Is responsible for drawing up the overall schedule for the production together with the degree programme.
Compiles the budget for the production and the tour. Assists the working group in monitoring the budget.
Looks into copyrights and the required licenses.
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).
Is responsible for potentially seeking performance visit opportunities and draws up agreements with the venues.
Is responsible for compiling the visit schedule and introducing the working group to the practicalities of touring. Supervising teachers are responsible for introducing people to artistic/technical circumstances of the performance visit.
Coordinates the compiling of a technical rider.
If necessary, the producer comes along on the performance visit.

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and other sign-up related matters and for organising tickets for invited guests.

Stage department:

A student of design for the performing arts, a visiting scenographer or the scenographer of the working group is responsible for the scenography. A designated member of the stage team provides support for the scenographer in the planning.
In principle, the items are gathered by making use of the storage or by making purchases. Individual set elements may be built within the framework of support service days.
The scenographer/designer of the space participates in the construction and takedown.
If the scenographer is a student, they are also responsible for the required set construction and takedown during the tour.
A stage manager’s presence on performance visits is negotiated separately, depending on the needs of the piece.

Props department:

The props coordinator of the working group is responsible for planning the props. A member of the academy’s props department provides support for planning and assembling the props.
In principle, the items are gathered by making use of the storage or by making purchases. Individual props may be prepared within the framework of support service days.
The props department handles the maintenance after the performance season.
If the performance visits other locations, the working group is responsible for transporting and maintaining the props.

Lighting, sound, AV department:

A guest designer or a lighting/sound design student is responsible for planning the lighting/sound design.
The lighting and/or sound designer is responsible for compiling the technical rider for performance visits and for planning the execution. If the designer is a lighting or sound design student, they will also go on tour.
The working group is responsible for operating the lighting and sound systems.
The lighting designer and the sound designer of the working group participate in the takedown.
The designated support person in the lighting/sound team provides guidance for the lighting and sound designer of the working group in technical planning and execution and introduces them to the lighting and sound systems and assists if problems occur, within the framework of support service days.
The support person is responsible for recording one pre-agreed performance.
The lighting/sound/AV support team does not come along on visits.
The basic equipment and gear of the space can be used in the production. Additional equipment is possible depending on availability. Tour equipment is agreed separately, and, if necessary, the production will rent equipment for the tour.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the costume coordinator can get support with costume design from the wardrobe staff.
The costumes are assembled from the storage or by purchasing from shops or second hand. Garments can be altered and individual items can be made from scratch within the framework of support service days.
The costume designer may participate in making the costumes.
The wardrobe team takes care of the costume maintenance.
If the performance goes on tour, the working group is responsible for transporting and maintaining the costumes.

Collective:

The production/performance evening is arranged as a students’ collective group work.

If the work goes on tour as part of studies, the decision on tour locations and related allocation of resources must be made at the same time when the original production is being planned. The working group, consisting of students, commits to a tour as part of studies and is compensated for their work through ECTS credits.

If multiple separate works are performed during an evening of performances, everyone involved must work together and plan the use of resources, including support service days, space, time and equipment. This must also be taken into consideration when making technical plans for performance visits/tour. Items to be transported on visits must be reviewed and taken into consideration already at the beginning of the production.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licenses, agreements, tour)
Draws up agreements with visiting professionals.
Is responsible for drawing up the overall schedule for the production together with the degree programme.
Compiles the budget for the production and the tour. Assists the working group in monitoring the budget.
Looks into copyrights and the required licenses.
Is responsible for potentially seeking tour/visit opportunities and draws up agreements with tour venues.
Is responsible for compiling the tour schedule and introducing the working group to the practicalities of touring. The supervising teachers provide guidance on artistic/technical questions.
Coordinates the compiling of a technical rider.
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings).

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and other sign-up related matters and for organizing tickets for invited guests.

Stage department:

A design for the performing arts student, a visiting scenographer, the scenographer of the working group or a team of the aforementioned people is responsible for the scenography. A designated member of the stage team provides support for the scenographer in the planning.
Builds the audience area, facing the agreed-on direction, in the space. When the set-up has been mutually decided, it will stay the same during the entire rehearsal and performance season.
If the stage scenery is changed during the performance, the working group is responsible for the change and for preparing the scenery.
In principle, the items are gathered by making use of the storage or by making purchases. Individual set elements may be built within the framework of support service days.
The scenographer participates in the construction and takedown.
If the scenographer is a student, they are also responsible for the required set construction and takedown during the tour.
A stage manager’s presence on performance visits is negotiated separately, depending on the needs of the performance.

Props department:

The props coordinator of the working group is responsible for planning the props. A member of the academy’s props department provides support for planning and assembling the props.
In principle, the items are gathered by making use of the storage or by making purchases. Individual props may be prepared within the framework of support service days.
If the performance goes on tour, the working group is responsible for transporting and maintaining the props.
The props department handles the maintenance after the performance season.

Lighting, sound, AV department:

A guest designer or a lighting/sound design student is responsible for planning the lighting/sound design.
The lighting and/or sound designer is responsible for compiling the technical rider for performance visits and for planning the execution. If the designer is a lighting or sound design student, they will also go on the performance visits.
The working group is responsible for operating the lighting and sound systems
The lighting designer and the sound designer of the working group participate in the takedown.
The designated support persons in the lighting/sound teams provide guidance for the lighting and sound designer of the working group in technical planning and execution and introduce them to the lighting and sound systems and assist if problems occur, within the framework of support service days.
The support person is responsible for recording one pre-agreed performance.
The lighting/sound/AV support team does not come along on visits.
The basic equipment and gear of the space can be used in the production. Additional equipment is possible depending on availability. Tour equipment is agreed separately, and, if necessary, the production will rent equipment for the tour.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the costume coordinator can get support with costume design from the costume department.
The costumes are assembled from the storage or by purchasing from shops or second hand. Garments can be altered, and individual items can be made from scratch within the framework of support service days.
The costume designer may participate in making the costumes.
The costume department takes care of the costume maintenance.
If the performance goes on tour, the working group is responsible for transporting and maintaining the costumes.

Directing: Optional production

Responsible degree programme: Directing MA.

Producer:

Is responsible for the overall coordination of the production (finances, schedules, licenses, agreements)
Is responsible for convening and leading production meetings (production meetings and follow-up production meetings). These are scheduled to the syllabus of the course.
Helps in drawing up the overall schedule for the production (rehearsals, construction and performances). Please note! The working group is responsible for planning and sharing the more precise schedule for rehearsals and setting up the work. This will be discussed and agreed at the production meetings.
Confirms the budget for the production and helps the working group in compiling and monitoring the budget.
Confirms the communications schedule
Is responsible for looking into and agreeing on copyrights and arranging the required licenses.
Draws up agreements with external parties

Production coordinator:

Gathers the required information of the production and is responsible for updating the information on various communications platforms together with the communications team.
Is responsible for arranging ticket sales and/or other sign-up related matters and for organizing tickets for invited guests

Stage department:

A student of design for the performing arts, a visiting scenographer or the scenographer of the working group is responsible for the scenography. A designated member of the stage team provides support for the scenographer in the planning.
In principle, the items are gathered by making use of the storage or by making purchases. If the working group has a scenographer, individual set elements may be built within the framework of support service days. A scenography students artistic thesis works are being prioritized in giving support days.
Scenographer/set designer will take part in setting up and take down the set design.

Props department:

Planning the use of props is the responsibility of a working group. The props department provides support for planning and assembling the props.
The items are gathered by making use of the storage or by making purchases.
The props department handles the maintenance of the items after the performance season.

Lighting, sound, AV department:

A lighting/sound design student, visiting designer or other person in the working group is responsible for planning the lighting/sound design.
Within the given support service days, the support persons in the lighting/sound teams provide guidance for the lighting and sound designer of the working group in technical planning and execution, introduces them to the lighting and sound systems and assist if problems occur.
If the working group doesn’t have lighting/sound designer, the support personnel will set up the basic lighting and sound systems to the space and will give guidance in using them.
Working group is responsible for operating lighting and sound in the rehearsals and performances.
The lighting designer and the sound designer of the working group participate in the takedown.
The basic equipment of the space can be used in the production.
If needed, working group can borrow a video camera to record the performance.

Costume department:

Costume design is the responsibility of a costume design student, a visiting costume designer or the costume coordinator of the working group. If needed, the wardrobe coordinator is provided support in planning the costumes.
The costumes are assembled by making use of the storage or by making purchases. Clothing items may be altered and individual items may be prepared from scratch within the framework of support service days.
Support from the costume department is being prioritized to costume design students making their artistic thesis.
The costume designer may participate in preparing the costumes.
The wardrobe team does maintenance on the costumes during and after the performance season.

Theatre and dance pedagogy (TEO/TAO): Artistic-pedagogical event

Degree programmes: theatre and dance pedagogy, MA, 1st year.

Stage department:

The Stage manager creates a plan based on the ideas of the work group.
Implementation from storage, small alterations and construction possible.
Work group participates in construction, surface treatments and takedown.

Props department:

Implementation from storage, small repairs and alterations possible.
The props department takes care of the props following the end of the performance period.

Lighting, sound, AV department:

The light & sound team creates a plan based on the ideas of the work group.
The work group carries out the plan and handles operator assignments under the guidance of Tepa support.
The work group participates in the takedown.
Equipment: The basic equipment of the facility is available for the production for use.
Additional equipment according to the competence level of the work group.

Costume department:

Costume department support person helps assemble the costumes.
Implementation from storage, small repairs and alterations possible.
The Costume Department takes care of costumes during and after the performance period.

Theatre and dance pedagogy (TEO/TAO): Artistic-pedagogical thesis project

Execution possibilites:

Workshop, demo, teaching practise (Theatre Academy)
Workshop, demo, performance, teaching practice (outside Theatre Academy).

Any support service needs for thesis related workshops, demos, teaching practices or performances has to go through the TEO/TAO coordinator latest 1 month before the execution time.

Producer and production coordinator:

A production coordinator will gather the needed information for Uniarts communication from the public thesis works done outside of TeaK.
A production coordinator will help if signing up is needed for any public thesis works/demos/teaching practises.
If needed, producer will support in any questions related to copyrights. Producers are not involved in organizing any workshops, demos, performances or teaching practises.

Stage department:

Implementation from storage and by purchases.
Work group participates in setting up and take down at TeaK’s facilities.
No transportation, setting up or take down support for thesis projects done outside of Teak.

Props department:

For thesis projects, students can use the props storage or purchase items.
Props can be borrowed for teaching practices happening at TeaK but not the ones happening outside of the Academy.
The props team handles the maintenance of the props items after the working season.

Lighting, sound, AV department:

Working can use the equipment in the space they have in use at TeaK. Support personnel give guidance on using the equipment.
For the spaces without existing performance equipment, support teams can set up a small-scale lighting and sound systems if needed. Support personnel give guidance on using the equipment.
Working is responsible for operating lighting and sound.
Please agree on all equipment loans and needed guidance beforehand by email.

Costume department:

Students have the possibility to use storage for workshops, demos and performances in or outside of Teak. No alterations or repairs for selected items.
For teaching practise projects, students can loan items from the storage reasonably (max. full IKEA bag).
Maintenance for the used costumes is done after the use.

LAPS: Artist in society

Degree programme: LAPS, MA 2nd year and other.

During the production, a public project in the community or a site-specific project is undertaken under the guidance of tutors. Students understand how practice can be approached as a process of maintaining social structures or promoting change. Students gain experience in organizing a project with a community and a clear understanding of how to act as an artist in other social settings.

Introduction:

The basics of organizing a public event / event in a public space.
Schedules and dividing responsibilities.
Audience safety
Occupational safety

Producer:

Is responsible for the overall coordination of the course/production (budget, scheduling, permissions, contracts)
Helps in negotiating collaboration with external parties.
Draws up contracts with external parties and possible visiting professionals.
Is responsible for convening and leading production meetings (framework and model meetings).
Confirms production budgets. Helps the work group prepare and follow up budgets.
Helps students prepare a comprehensive production timetable.
Helps clarify user rights and necessary permits.

Production coordinator:

Is responsible for arranging ticket sales or other registration when needed. To be agreed with the collaborative partner.
Confirms the schedules of the Communications Department and collects material for different channels together with the same.

Stage department:

Loans from storage
One coordinated transportation of borrowed items. Work group is responsible for all the borrowed items during the course/production.

Props department:

Loans from storage.
The props department takes care of the props maintenance after the performance period.

Lighting, Sound and AV department:

Small amount of equipment loans is possible and must be negotiated well in advance. NOTE! Technical equipment suitable for outdoor performances is very limited.
Consults about technical solutions and possibilities.
Equipment transportation needs to be coordinated with stage team.
If needed to record the performances, it is possible to loan a video camera.

Costume department:

Student or working group takes care of the costume design. The support person from costume department helps collecting the costumes if needed.
Loans from the storage.
The costume department will take care of the costume maintenance after the performance period.
Introduction to the costume department.