Taito portal for registrations and event applications

Submitting an application in the Taito Portal  

1. Log in

Log in using your Uniarts credentials.
This is the main view of Taito Portal. Here you can:

• follow the status and progress of your applications
• start a new application
• open applications in progress to continue working on them
• view applications you have previously submitted

You can change the system language (FI/ENG) from the top right corner under your name. 

Before leaving the system, always return to the main view by selecting Application Processing. In the main view, you can track the progress of your application in the Application Status column.

Each time you open a form, the system creates a new application and saves it with the status Draft Application. A reminder is sent once a day for each incomplete application.

To avoid unnecessary reminders, delete any applications that you are not actively working on. You can do this by opening the application and selecting Delete in the upper-right corner.

2. Start an application

Select Create Application (Start your application here). Then select: 

• your academy 
• your role 

3. Complete the application

• Fill in all required information. 
• The system will highlight missing mandatory fields with a red Complete required fields notification. 

4. Save or submit

• Save the application by selecting Save. 
• You can leave the application in Draft status and continue editing it later. 
• When the application is complete, select Submit. 

Once submitted, the application can no longer be edited. 

5. Track the application status

You can follow the progress of your application in the Application status column. 

Possible statuses are: 

• Application drafting 
• Application  returned 
• Application  submitted 
• Application completed 
• Rejected / Processing completed 

You will be notified once your application has been processed. 

Important Information

• An automatic reminder email is sent once a day for applications that remain in Draft status. 
• No reminder emails are sent after an application has been submitted. 
• Unnecessary applications can be deleted by selecting Delete. 
• If the application includes selectable assessment or completion time slots, your selected time slot is reserved as soon as you save the application. You may then leave the application in Draft status and complete the remaining information later. 

Commenting in the Taito Portal

Each application in the Taito Portal includes a Comments field that can be used to communicate with other users involved in the application process.

1. Add a comment

• Navigate to the comments field at the bottom of the application page.
• Use @name to mention the person you want to notify.
• Verify that you have selected the correct person before sending the comment.
• Enter your comment, question, or other message.
• Send the comment using the blue arrow icon in the lower right corner of the comment field.

2. Save the comment

• Select Save to save your changes.

The comment is not sent until the application has been saved.

Once the comment has been saved and sent, you may close the page.

3. Notifications and replies

• The recipient will receive an email notification about the comment.
• To read or reply to the comment, the recipient must log in to the Taito Portal and open the relevant application.
• The notification email includes a direct link to the application.

Important Information

• Always use @mentions when you want a specific person to receive a notification.
• Check the recipient’s name carefully before sending the comment.
• Comments and replies are managed within the application in the Taito Portal.

Academy-specific instructions for using Taito portal

Taito por­tal in­struc­tions for Sibelius Acad­emy stu­dents

Sörnäinen campus

Through the Taito platform, students and staff can apply for facilities and services for events held on the Sörnäinen campus that are not artistic activities included in the degree programmes of the Academy of Fine Arts or the Theatre Academy at Uniarts Helsinki. Such events may include, for example, a stakeholder event, a student union event, a seminar, a conference, a public lecture, a project event or a celebration.

The Taito application must be completed no later than 2 months before the desired date of the event. Applications are processed twice a month.

Please note when planning the event that services and facilities are primarily reserved for basic activities, and therefore not all applications can be supported.

Support for using Taito portal

Artistic activities services give support for using Taito portal at Uniarts help.

The University of the Arts Helsinki TAITO system (Hypergene)

TAITO system

TAITO is the University of the Arts Helsinki’s system for planning and implementing artistic activities and managing related information. It is primarily a tool for the Artistic Activities service area, but other staff groups can also be given access to the system when needed.

Taito Portal

Taito Portal is the University of the Arts Helsinki’s channel for applications and registrations related to artistic activities. Applications and registrations are submitted through the portal for processing and approval. Approved applications are transferred to the TAITO system for production. The portal also provides an overview of the University of the Arts Helsinki’s artistic activities and their schedules.